Wedding Desk is currently in beta. These guides describe the workflows that are available now. Some articles are still being expanded with fuller instructions, screenshots and video.
What this article covers
Wedding Desk is a project workspace for professional wedding photographers and videographers. It helps you collect wedding information, turn it into a useful plan and keep the details available when you need them.
Wedding Desk is not meant to replace your gallery tool, editing software, bookkeeping system or CRM. Its job is narrower: help you prepare, run and wrap up the wedding workflow with less scattered information.
The basic idea
Most wedding projects start with loose information: emails, intake answers, notes, vendor names, timeline drafts, shot requests, gear checks and delivery reminders. Wedding Desk gives that information a structured place to live.
The most important pieces are:
- Project details for the couple, wedding date, location, package and delivery deadline.
- Notes for internal context that does not belong in a structured field yet.
- Intake, Questionnaire and Style notes for collecting information from the couple.
- Wedding timeline for the actual day plan.
- Shot list, Vendors & contacts and Gear list for the practical details that support the timeline.
- On The Day for using the plan during the wedding.
- Share / Print for giving others a practical version of the plan.
- Delivery preparation for what happens after the wedding.
How the main workflow fits together
A project starts with the basic wedding context. After that, you can collect client information through Intake, add extra questions in Questionnaire, or collect visual preferences in Style notes.
The information does not become useful just because it has been collected. You still need to turn it into planning decisions. Timing goes into the Wedding timeline. Must-have images and family groups go into the Shot list. People, roles and contact details go into Vendors & contacts. Equipment goes into the Gear list.
The Project overview helps you see what needs attention, but it is not the place where all detailed work happens. Think of it as the project cockpit. It points you to the right workspace.
A good first path
- Create a project.
- Fill in the core wedding details.
- Review the project overview.
- Collect intake or questionnaire answers if you need them.
- Build the wedding timeline.
- Add shots, family groups, vendors and gear where they matter.
- Check the plan in On The Day.
- Create share, print or text output when the plan is ready.
- Track delivery preparation after the wedding.
If you only need one module
You do not have to complete the whole workflow before Wedding Desk becomes useful. You can use only Shot list, only Vendors & contacts, only Gear list, or only the Wedding timeline for a project.
The full workflow is there when you need it. It should guide you, not trap you.
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