Wedding Desk is currently in beta. These guides describe the workflows that are available now. Some articles are still being expanded with fuller instructions, screenshots and video.
What this article covers
The Wedding timeline is the central day plan. It holds the order, timing, locations and practical notes for the wedding day.
What the timeline is for
Use the timeline for anything that affects what happens when.
Good timeline details include:
- prep start
- ceremony timing
- family photos
- portrait windows
- travel or buffer moments
- reception details
- speeches
- first dance
- coverage wrap
- notes that matter at a specific moment
Do not keep final timing only in Notes, Intake answers or a separate document. Once timing matters, put it in the timeline.
Starting options
When the timeline is empty, you can choose a starting point:
- Start blank if you want to build the whole plan yourself.
- Use starter template if a built-in structure fits the wedding.
- Use my template if you saved your own timeline structure from another project.
See Start with a timeline template if you are not sure which template to choose.
Steps
- Open the project.
- Go to Wedding Timeline.
- Choose Start blank, Use starter template or Use my template.
- Add or review timeline moments.
- Fill in Title, Start time, End time, Status, Location and Notes where needed.
- Use Board view for planning by parts of the day.
- Use Chronological view to check the order.
- Use Missing time and Missing location to clean up weak spots.
- Save changes as you work.
How the timeline connects to other areas
Shots can be linked to timeline moments from Shot list. Vendors can be linked to moments from Vendors & contacts. Gear can be project-wide or linked to the day plan from Gear list.
When the timeline is ready, use On The Day for the focused wedding-day view and Share / Print for output.
Common mistakes
- Starting with every tiny detail instead of the fixed anchors.
- Leaving ceremony, dinner or coverage wrap without a time.
- Keeping family photo timing only in the shot list.
- Not checking travel time or location changes manually.
- Sharing the plan before reviewing missing time and missing location.
Tips & suggestions
- Add fixed anchors first.
- Then add flexible moments around them.
- Use templates to save time, but review every moment.
- Keep notes short enough to read on the wedding day.
Was this article helpful?