Client intake
Start with the couple's details.
Their answers become the starting point you refine.
Start from a template
The couple fills the rest
Flows into your shot listShoot the Wedding DayFrom One Clear Plan
Wedding Desk keeps your Timeline, Shot List, gear and wedding-day contacts together in one plan for photographers and videographers.
A timed wedding-day plan Shots linked to Timeline moments Wedding-day plan on your phone
Your wedding shoot preparation currently lives in five different places.
Wedding Desk puts it in one.
Shot list: finalGoogle Sheets
Bride + parents2:25 PMGrandparentsConfirmedBridal party2:40 PM
Client intake formGoogle Forms
Where does bridal prep start?
123 Main St, makeup from 9:00 AM
Family situations to know?
Keep both parents separated…
Shot list: v3Google Docs
Anytime shots
- Bride with parents
- Groom with best man
- Wide shot of ceremony
Quick notesNotes app
Don't forget the 70-200mm lens. Sun sets at 7:15 PM.
Contact emailsGmail, 6 threads
DJ Mark: RE: Final timeline v4
becomes
Wedding Day Shoot Plan
ConnectedWedding timeline
Times, locations, contacts, gear and timeline moments.
Shots linked to Timeline moments
Each shot stays beside the moment it belongs to.
Day contacts
Coordinator, venue, DJ, officiant and team at hand.
Gear check
Packed and checked before you leave.
On The Day
A clear view for the wedding day itself.
From details to wedding day
Build the Timeline from the couple's details, requested shots and wedding-day contacts.
- 1Client detailsCollect the details, people, locations and preferences once.
- 2Wedding timelineShape the day around the moments, portraits and important time windows.
- 3Shots, gear & contactsAdd linked shots, gear and day-of contacts to the moments that need them.
- 4On The DayOpen one clear, interactive view when the wedding day starts.
Flows into your shot listWedding overview
See your upcoming weddings and the next action for each project.
Shot list
Add and refine your shots, then link each one to the Timeline moment it belongs to.
Linked to Golden hour · 7:45 PMGear prep
Add your gear, mark critical items and link equipment to Timeline moments when needed. Check the list before leaving.
70-200mm - packed
Wedding timeline
Connect shots, gear and contacts to the Timeline.
Use the Timeline to review the complete wedding-day schedule. Every moment can hold its own shots, gear and vendors. Move a moment and its linked details move with it.
On The Day
Be ready when the timeline changes.
Open the wedding plan on your phone or tablet when the wedding day starts. The Timeline, planned shots and day-of contacts are ready in On The Day.
On The Day on mobile
On The DayLive4:36 PM
Golden hour 7:24 PMSunset 8:24 PM72° Partly cloudy
Adjust timePauseWrap upNote
NowMust-haves 12 of 20
Family formals4:30 PM - 5:00 PMShots open 8Must have 5Anytime 3
Family formals 4:30 PM - 5:00 PM
4:30 PM 10 minCouple with both sets of parents4/4
4:40 PM 10 minGrandparents and siblings2/5
Couple portraits 5:00 PM - 5:40 PM
5:00 PM 20 minWalk through the vineyard rows
DetailsTimelineShotsOn The DayGear
Use it on your phone
See what comes next
Adjust when the day runs late
Project Overview
Spot what is still missing while there is time to fix it.
Project Overview brings notes, planning checks and the timeline together before the wedding day.
Project details - ReadyClient input - Review intakeTimeline - Ready to finishDelivery - Not needed
Day-of contacts
Day-of contacts for each wedding.
The people you need on the wedding day: coordinator, venue, DJ, officiant, second shooter and key family, with notes where you need them.
Capture the moments that matter.
Wedding Desk takes care of the rest
Frequently Asked Questions
What is Wedding Desk?
Wedding Desk helps photographers and videographers prepare a wedding and stay on top of it while they work. You build the timeline, shot list, gear and contacts in one place. On the day, you open the same plan on your phone and see what is happening now and what comes next.
What are the different Wedding Desk plans?
Wedding Desk Go is version 1.0 and the first version that will become available. Prepare the timeline, shots and gear, use the same plan from your phone on the wedding day, and print or save it as a PDF.
Wedding Desk Solo will be version 2.0. It includes everything in Wedding Desk Go and also lets you collect answers from clients, keep contacts and locations together, see what still needs attention, and prepare the work you do after the wedding.
Wedding Desk Team will be version 3.0. It includes everything in Wedding Desk Solo and lets photographers, videographers and assistants work in the same wedding plan. You decide who can join and what each person can see or change.
Who is it built for?
Wedding Desk is built for wedding photographers and videographers who want to arrive well prepared, keep the wedding day clear and organised, and give their full attention to capturing the moments their clients are trusting them with.
What does it help with before the wedding day?
It replaces scattered forms, documents, spreadsheets and notes with one clear place for the timeline, shots, gear, contacts and important client details. You can see what is ready, what is still missing and what needs your attention before the wedding begins.
What does it help with on the wedding day?
The On The Day mobile view puts the whole day in clock order on your phone: the moment you are in, the one coming next, and the shots you tick off in any order, with the must-haves first. On plans with contacts, your key contacts are there too. When the day runs late, shift the timeline once and continue working from the updated plan.
Is Wedding Desk a CRM?
No. It can handle prices, quotes and invoices around a wedding, but it does not send contracts, collect signatures or chase new leads. Its job is to help you prepare each wedding, keep the plan close while you shoot, and track what is left before delivery.
How will pricing work?
Wedding Desk Go is planned at $19 per month, Wedding Desk Solo at $29, and Wedding Desk Team at $59. Annual billing gives one month free.
Do I have to stay subscribed between weddings?
No. Your projects stay saved when your subscription is paused, so you only pay for the months you actually use.
Can I use my own templates and workflow?
Yes. Start with a Wedding Desk Starter Template, adjust it to the way you work, and save your own reusable plan for future weddings. Timeline moments and Shot List items stay linked, so you do not have to rebuild the same preparation every time.
Can I print or export the wedding plan?
Yes. Every Wedding Desk plan includes private printing and PDF export. You can keep a copy of the wedding plan, print it when needed and use it outside Wedding Desk.
Can I use Wedding Desk on my phone?
Yes. Wedding Desk works in your browser on your phone, tablet and desktop, so you can use the same wedding plan wherever you are. A dedicated mobile app is planned soon.
How do I get access?
Wedding Desk Go is live in beta right now, and access is free. Access runs by invitation: join the mailing list, or send me a message to get free access. Wedding Desk Go, version 1.0, is the first version available.
Stay in the loop
Wedding Desk Go is live in beta.
Access is free during beta. Join the Wedding Desk mailing list, or send me a message to get free access.
Start with the Free Quote Calculator
I created a wedding quote calculator as my gift for wedding photographers and videographers.
The calculator is free to use.