Wedding Desk is currently in beta. These guides describe the workflows that are available now. Some articles are still being expanded with fuller instructions, screenshots and video.
What this article covers
The price calculator helps you build a quote estimate. It is useful for checking package price, coverage, add-ons, travel, discount, VAT or tax and payment schedule assumptions.
It is not payment processing, invoicing or accounting software.
Calculator sections
The calculator can include these areas:
- Package setup for base package information.
- Package type and coverage presets when available.
- Base price, Included hours and Extra hour rate.
- Coverage needed for the amount of time the wedding requires.
- Add-ons for extra services.
- Travel for travel-related costs.
- Discount for reducing the quote total.
- VAT / tax for tax display and calculation context.
- Terms & payment for splitting a total into payment parts.
- Profit check for reviewing whether the quote still makes business sense.
- Quote total for the resulting estimate.
Steps
- Open the calculator.
- Start with Package setup.
- Enter the base package price.
- Add included hours and extra hour rate if those fields are shown.
- Set coverage needed.
- Add add-ons if the wedding includes them.
- Add travel, discount and VAT or tax if relevant.
- Review Terms & payment if you want to split the total.
- Check Profit check.
- Review Quote total.
- Use Copy quote for client or Print quote if those actions are available.
What the calculator does not do
The calculator does not collect money, charge cards, create a payment link, mark anything as paid or create a legally final invoice by itself.
If you need more detail, see Currency, VAT and payments in the calculator.
Which calculator should you use
Use the free public calculator for quick public estimates. Use the standalone workspace calculator for drafts inside your workspace. Use the project calculator when the quote belongs to one specific wedding project.
Tips & suggestions
- Set currency and VAT preferences before preparing serious quotes.
- Review your real business terms before sending calculator output to a client.
- Treat the calculator as a planning and quote helper, not as accounting software.
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