Currency, VAT and payments in the calculator

What this article covers

This article explains what currency, VAT or tax and payment schedule fields mean inside the calculator.

Currency

Currency controls how amounts are displayed and rounded in Wedding Desk. You can search and choose from the supported currencies in the public Calculator, signed-in Calculator, packages and projects. Common currencies are listed first.

Your number format controls decimal and thousands separators. For example, the same EUR amount can be shown as € 4.029,30 or €4,029.30. The currency determines the permitted number of decimal places; the number format determines which separators are shown.

Changing the currency never converts the numbers you already entered. Review them after switching currency.

Wedding Desk automatically uses the correct number of decimal places for the selected currency. A currency with no decimal places rejects decimals, while other currencies may allow two or three. Negative, invalid or unusually large amounts show an error instead of being changed or calculated as zero.

Choosing a currency does not collect money. It only changes how the calculator displays and calculates amounts.

VAT or tax

Choose Off for no tax calculation, Exclusive to add VAT or tax on top, or Inclusive when tax is already included in the client total. The percentage field sets the rate.

If you are not sure how VAT or tax should be shown, check your own business rules before sending a quote to a client.

Payment schedule

Choose None, Deposit or Equal split. Deposit lets you choose a percentage and whether the balance is due at the wedding date, at delivery or at a manually agreed moment. Equal split divides the total into two parts. A payment schedule never changes the quote total.

The payment schedule does not:

• collect payment
• charge a card
• create a payment link
• send an invoice
• mark anything as paid

Steps

1. Open the calculator.
2. Set the package and coverage information.
3. Choose the currency.
4. Add VAT or tax if needed.
5. Review the payment schedule fields.
6. Check the quote total.
7. Review the quote, then copy, print or save it.

How this connects to other calculator articles

Use Use the price calculator for the general calculator workflow. Use Use the project calculator when the quote belongs to one project.

Tips & suggestions

• Set account preferences before building repeated quotes.
• Treat the payment schedule as communication and planning, not payment processing.
• Review VAT or tax settings before sending a quote to a client.