What this article covers
The project calculator is for quote work that belongs to one specific wedding project.
Use it when you already know which project the quote belongs to and want to save the quote there.
When to use the project calculator
Use the project calculator when:
- the quote belongs to the current wedding
- you want to update the project price or package
- the wedding already has Project details you want to use
- you want to keep the quote with the project instead of as a separate draft
Use the standalone calculator if you are still comparing prices before deciding which project the quote belongs to. See Save a calculator quote to a project for that flow.
Steps
- Open the project.
- Open the project calculator.
- Use Build project quote.
- Fill in package setup, coverage, add-ons and travel.
- Add discount, VAT or tax if needed.
- Review the payment schedule if you use it.
- Check Profit check.
- Review Quote total.
- Use Save project quote to update the project.
What happens after saving
Wedding Desk saves the total, currency, inputs and terms to the current project. Reopen the project calculator to continue from that saved setup. Unsaved edits stay in a draft for this project.
The calculator currency becomes the project's currency for the saved quote and package price, so the amount is not reinterpreted in a different currency.
Reset calculator starts a new empty draft while keeping the selected currency. Saving that new draft to the project is a separate action.
What it does not do
The project calculator does not process payments, create a real invoice, send an invoice, or mark payment status. It is a quote and pricing helper.
For payment-related fields, read Currency, VAT and payments in the calculator.
Tips & suggestions
- Review Project details after saving if you want to confirm the package and currency.
- Do not use a calculator quote as a final legal document unless your own workflow makes it one.
- Keep pricing decisions separate from wedding-day planning decisions.
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