Review vendor gaps

What this article covers

Use Review gaps in Vendors to find vendor records that are missing useful wedding-day details.

When to use this

Use this before the wedding day, before creating Share / Print output, or before relying on On The Day.

A vendor gap is not always an emergency. It simply means the record may be missing details that would make the day easier to run.

Steps

1. Open the project.
2. Go to Vendors.
3. Click Review gaps above the vendor list.
4. Select a vendor from the filtered list.
5. Open Edit.
6. Add missing shared contact details, such as name, company, email, phone or website.
7. Add Notes for this wedding for arrival notes, restrictions or day-of context.
8. Open Timeline if the vendor should appear next to specific timeline moments.
9. Select the relevant timeline moments.
10. Click Save links to save timeline links.
11. Click Update vendor or Save vendor to save the vendor details.
12. Click Show all to return to the full vendor list.

What happens after you save

Vendor details are saved to the current project. If you choose Also save to Contacts, Wedding Desk also creates or updates a reusable contact record. Wedding-only notes and timeline links stay on this project.

Timeline links make the vendor appear in the right parts of the wedding-day plan. This is useful for planners, venue contacts, DJs, HMUA, officiants, photo/video team members and other people who matter at a specific moment.

How this connects to Contacts

Use Contacts for reusable people and companies. Use Vendors for the role that person or company has in this wedding.

If a vendor is linked to a saved contact, you can open that contact from the vendor inspector. Updating the reusable contact can help keep the same person or company consistent across projects.

Tips & suggestions

• Add a clear role before the wedding day.
• Add the fastest contact method.
• Keep wedding-specific notes short.
• Link vendors to timeline moments only when the timing matters.